Frequently Asked Questions

General Venue Information

What is the max capacity of The Hidden Acre? 

Our pricing is for a guest list of up to 300.  Additional guests require additional setup and an extra charge would apply.

Will there be a wedding the same day?

The Hidden Acre only hosts one wedding each day to assure that each couple’s event receives the full attention it deserves.

 

How long will we have access to the venue for our wedding?

Friday weddings 9 am to 12 am

*Couples who book a Friday wedding receive four hours of time on Thursday to decorate.

Saturday weddings 9 am to 12 am 

Sunday weddings 10 am to 10 pm (unless it is a holiday)

What are your accommodations for parking & transportation?

While there is onsite parking for your wedding guests, we highly recommend utilizing private transportation services. 

We encourage guests to consult with their hotel for transportation accommodations. 

 

Can cars be left overnight?

Vehicles may be left overnight, but will need to be removed by 11 am as a courtesy to our next guests.

 

Are there overnight accommodations nearby?

Yes! We are conveniently located 1.7 miles south of Waverly & 12 miles north of Cedar Falls.  

 

Does the fee change for ceremony only or reception only reservations?

Because we only have one event per day our fee structure remains the same whether you hold your wedding ceremony, wedding reception or both onsite.

 

Do you have a wedding planner?

The Hidden Acre does not have a wedding planner and is not responsible for day of coordination.  We highly recommend that you consider hiring a wedding planner to assist with coordinating all vendors.

 

Are we able to host the rehearsal at the venue?

The Hidden Acre books events other than weddings during the week.  For this reason weddings should book an off-site rehearsal.

 

When is the final headcount required?

We require your final headcount 2 weeks prior to your event. 

 

Am I required to have insurance?

Please note we do require a $1,000,000 event insurance policy with The Hidden Acre listed as the additional insured to be returned with your contract.  Feel free to contact us for information about obtaining a policy.

Food & Beverage

Do you have preferred caterers? 

We have a preferred vendor list as a recommendation but you do not need to choose exclusively from this list.

We have an open vendor policy, meaning we allow any licensed & insured caterer to bring food into our establishment. 

 

Are outside food or snacks permitted?

Outside food & non alcoholic beverages are permitted prior to the ceremony for breakfast or lunch, but are not allowed after the start of the event. 

All food & beverages need to remain in the suites. All food & garbage must be cleaned & discarded.  

 

Is alcohol permitted and can we bring in our own?

We do have a liquor license and purchase of all alcohol through The Hidden Acre will be required for all events. 

We have a professional bar staff that will serve you & your guests.  There is an alcohol set up fee for mobile bar locations. 

 

Do you have beverage/bar packages?

We work with each client to determine your bar needs.  We know every wedding has a budget and vision for the day and we will be happy to answer any questions about bar pricing and packages.

 

Does the bar include non-alcoholic drinks?

Yes, we offer soft drinks and other non alcoholic bar standards (IE club soda, juice & tonic)

Consult your caterer for all other drink options..

When do the bar services end?

The bar will suspend service one half hour prior to the end of your event.  

Day of Questions

Will there be anyone onsite on the day of our wedding?

Yes, we will have one or more staff members at the venue for the entire duration of your rental. 

 

What is included in the Bride's/Groom's Suites?

The Bride's suite has comfortable furnishings, space to hang clothes, counter/snack area and mini fridge, make-up and hair area with stools, mirrors and outlets and full en-suite bathroom.

The Groom’s room has comfortable furnishings, a large mirror, counter/snack area with mini fridge and a 65" TV.

 

Can we bring our own hairstylist and make-up artist?

Yes!  The day is yours to bring anyone who can help in your wedding preparations! 

 

What does Clean up entail?

At the end of the night, we simply ask that you remove any personal belongings you may have brought in, such as decor, florals, or outside rental items &

we do the rest.  Garbage receptacles will be emptied by The Hidden Acre staff throughout & following the wedding reception. 

Are we able to bring in decorations?

We invite all of our couples to decorate and make The Hidden Acre their own.  Any decorations that you add to the space are your (or your vendor’s) responsibility to install & remove. We prohibit the use of nails, Command strips or anything that defaces the event venue or grounds.

 

Are candles allowed?

Nothing sets the mood like candle light!  We simply ask that the candle’s flame is completely contained in a candle holder. 

Tapered candles will not be allowed for safety reasons.