FAQ's | The Hidden Acre

Frequently Asked Questions

Venue Information

What is the maximum capacity of The Hidden Acre?

Our pricing is for a guest list of up to 300. Additional guests require additional setup and an extra charge would apply.

Will there be a wedding the same day?

The Hidden Acre only hosts one wedding each day to assure that each couple’s event receives the full attention it deserves.

How long will we have access to the venue for our wedding?

Friday weddings: 9 am to 11:30 pm

*Couples who book a Friday wedding receive three hours of time on Thursday to decorate from 3-6 pm.

Saturday weddings: 9 am to 11:30 pm

Sunday weddings: 9 am to 10 pm (unless it is a holiday)

What are your accommodations for parking & transportation?

While there is onsite parking for your wedding guests, we highly recommend utilizing private transportation services.

We encourage guests to consult with their hotel for transportation accommodations.

Can cars be left overnight?

Vehicles may be left overnight, but will need to be removed by 11 am as a courtesy to our next guests.

Are there overnight accommodations nearby?

Yes! We are conveniently located 1.7 miles south of Waverly & 12 miles north of Cedar Falls.

Does the fee change for ceremony only or reception only reservations?

We only have one event per day; therefore, our fee structure remains the same whether you hold your wedding ceremony, wedding reception or both onsite.

Are we able to host the rehearsal at the venue?

Your reservation allows time for a walk through on your wedding day!

When is the final headcount required?

We require your final headcount 4 weeks prior to your event in addition to your event details sheet.

Am I required to have insurance?

Please note we do require an event insurance policy with The Hidden Acre listed as the additional insured to be returned with your contract. Feel free to contact us for information about obtaining a policy.

Are pets allowed at The Hidden Acre?

Pets are allowed at The Hidden Acre for the ceremony only. They are not allowed on the premises before or after the ceremony.

Food & Beverage

Do you have preferred caterers?

We have a preferred vendor list as a recommendation but you do not need to choose exclusively from this list.

We have an open vendor policy, meaning we allow any licensed & insured caterer to bring food into our establishment.

Are outside food or snacks permitted?

Outside food & non alcoholic beverages are permitted prior to the ceremony for breakfast or lunch, but are not allowed after the start of the event.

All food & beverages need to remain in the suites. All food & garbage must be cleaned & discarded.

Is alcohol permitted and can we bring in our own?

We do have a liquor license and purchase of all alcohol through The Hidden Acre will be required for all events.

We have bar staff that will serve you & your guests. There is an alcohol set up fee for our mobile bar setup.

Do you have beverage/bar packages?

We work with each client to determine your bar needs. We know every wedding has a budget and vision for the day and we will be happy to answer any questions about bar pricing and packages.

Does the bar include non-alcoholic drinks?

Yes, we offer soft drinks and other non alcoholic bar standards (lemonade, soda, etc.)

Consult your caterer for all other drink options..

When do the bar services end?

The bar will suspend service one half hour prior to the end of your event.

Day of Questions

Will there be anyone onsite on the day of our wedding?

Yes, we will have one or more staff members at the venue for the entire duration of your rental.

What is included in the Bride's/Groom's Suites?

The Bride's suite has comfortable furnishings, space to hang clothes, counter/snack area and mini fridge, make-up and hair area with stools, mirrors and outlets and full en-suite bathroom.

The Groom’s room has comfortable furnishings, a large mirror, counter/snack area with mini fridge and a 65" TV.

Can we bring our own hairstylist and make-up artist?

Yes! The day is yours to bring anyone who can help in your wedding preparations!

What does Clean up entail?

At the end of the night, we simply ask that you remove any personal belongings you may have brought in, such as decor, florals, or outside rental items & we do the rest. Garbage receptacles will be emptied by The Hidden Acre staff throughout & following the wedding reception. The renter is responsible for busing tables. This can be done by the host/ hostess, caterer, or your guests.

Are we able to bring in decorations?

We invite all of our couples to decorate and make The Hidden Acre their own. Any decorations that you add to the space are your (or your vendor’s) responsibility to install & remove. We prohibit the use of nails, command strips, open flame candles or anything that defaces the event venue or grounds.

Are candles allowed?

Nothing sets the mood like candle light! We simply ask that the candle’s flame is completely contained in a candle holder.

Tapered candles will not be allowed for safety reasons. Melted wax needs to be completely contained to prevent damage to linens.

Contracts & Payments

What do I need to do to secure my date?
In order for us to hold your date, you must go on a tour of the venue. We will tentatively hold your date for 2 weeks for you to look over the contract and make you final decision. Once you've decided to book with us, we require a signed contract and a down payment to secure your wedding date!

When are my payments due?
The down payment is due at the time of the signed contract. After that, half the remaining venue balance is due six months prior to your date, and the remaining balance is due one month prior to your date.
Any alcohol, decoration, or add on costs are due before the completion of your event.

What if I need to cancel/ postpone my wedding?
Once you sign your contract, that date is yours! If you need to cancel or postpone for any reason, the contract will become void and any payments made to The Hidden Acre will not be refunded.